A reliable method of capturing and storing information is essential when working with documents. It could be a physical scanner to digitize documents using paper or software to create and save electronic documents.
Documents can be of any form and can contain any kind of information. It can be highly organized like lists or tabular documents or forms, as well as scientific charts or semi-structured like newspapers or books, or unstructured such as notes or letters.
Most documents, especially documents created within an organisation or in other professional settings, adheres to the same set of conventions that are accepted by all. This helps create consistency and greater transparency into the workflow of documentation within the organization and ecosystem.
It is important to keep in mind that others may not have the same knowledge and experience as you do when creating documents. It is important to consider the context of events and provide as much information as you can to avoid misinterpretations or misconceptions of the information in the document.
Another thing to bear in mind when working on documents is to be as honest as you can. It is crucial to record an incident at work or an evaluation of performance in an objective and neutral way. Making sure you are honest and refrain from making discriminatory statements will help you establish credibility with people who read your documents.